Executive Assistant – CEO Support (Full-Time, Nairobi)

Job Description

Job Type: Full-Time, Onsite
Location: Nairobi
Qualifications: BA/BSc/HND
Experience: Minimum 5 years
Job Field: Administration / Secretarial
Salary Range: KSh 50,000 – KSh 100,000/month

About the Role

A leading Kenyan consultancy firm specializing in research, program evaluations, and technology solutions is seeking a highly skilled Executive Assistant to provide dedicated support to the CEO. This role involves managing executive schedules, coordinating high-level operations, and supporting business development initiatives. The ideal candidate will be highly organized, discreet, and capable of navigating complex tasks in a fast-paced professional environment.

The position offers a structured career growth path, with opportunities to assume greater responsibilities and progress to senior administrative or executive roles based on performance.

Key Responsibilities

• Prepare meeting agendas, pre-read materials, and executive summaries.
• Attend meetings to take notes, track action items, and ensure timely follow-up.
• Create professional presentations, briefing documents, and executive decks.
• Maintain operational dashboards, trackers, and project lists.
• Liaise with department heads to monitor progress on key deliverables.
• Manage personal and professional scheduling for the CEO, including reminders and light family logistics.
• Shadow the CEO and senior leadership to learn workflows, decision-making, and executive practices.
• Identify operational gaps and propose solutions.
• Coordinate logistics for virtual and in-person meetings.
• Support HR and finance administrative tasks in coordination with centralised Group services.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Communications, Social Sciences, or related field.
• Minimum 5 years in an Executive Assistant or senior support role, preferably in consulting, research, health, or professional services.
• Strong ability to manage complex schedules and maintain strict confidentiality.

Key Competencies

• Exceptional organizational and time-management skills.
• Excellent written and verbal communication, including professional document drafting.
• Tech-savvy: Proficient in Google Workspace, Microsoft Office, LinkedIn, CRM systems, and task management tools.
• High discretion, initiative, and professional judgment.
• Proactive, detail-oriented, and committed to excellence.

Additional Advantage: Executive Assistant Certificate or Virtual Assistant professional training.

How to Apply:
Interested candidates should apply using the Apply Now button below. Only shortlisted candidates will be contacted.

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